The Grace Lutheran Church Parish Administrator shall perform duties and responsibilities consistent with the mission of the Grace Lutheran Church, the Evangelical Lutheran Church of America, its Constitution and Bylaws, its tax-exempt purposes, and as may otherwise be required by law or directed by the presiding pastor and/or Church Council
The Parish Administrator will support office work of Grace Lutheran Church as determined by the council with influence of Pastor. Because this position balances a variety of responsibilities, a high degree of flexibility, initiative and attention to detail are required. The ideal candidate will have strong computer literacy and customer service skills.
Job duties and responsibilities include, but are not limited to:
Oversee general office operations.
Provide office support to Church Council, Pastor, and members as needed.
Answer phones, respond to voice mail and e-mail, greet visitors, handle member inquiries, and deliver outstanding customer service.
Collect, sort, and distribute mail.
Prepare, print, and fold weekly and special worship service bulletins with input from Pastor and worship committee. Email to assisting ministers if needed.
Create weekly and special worship service PowerPoint for online service.
Assist with communication efforts including, the weekly newsletter, “Grace Notes”, social media (Facebook), website updates, and other communication needs.
Maintain membership database including address updates, pledges, and financial giving. Remove deceased from active mailing lists.
Maintain official records of the church and produce certificates for baptisms, confirmation, and new members.
Manage the counting and recording of offerings (worship, mail, or electronic means) and enter into database. Counting of the offerings takes place weekly with a member of the congregation.
Assist with bookkeeping. Pay bills, print checks, and produce reports under the supervision of the treasurer.
Oversee office equipment (i.e. copier, internet) and maintenance.
Order office supplies as needed. Ensure worship supplies (i.e. ashes, flowers, palms) are ordered by working with Pastor and volunteers.
Prepare mailings for quarterly and year-end financial statements, stewardship campaigns, and other correspondence.
Complete Synod Report with the Pastor’s assistance.
Prepare, print, and email Annual Meeting packets two weeks prior to meeting the last Sunday in January. Request reports from committee chairpersons.
Perform other duties and responsibilities as directed by the Church Council and/or Pastor deemed appropriate and/or necessary to meet the obligations of the congregation and to serve consistent with the mission and goals of Grace Lutheran Church.
Proven secretarial, office management, and/or administrative assistant experience.
Outstanding interpersonal and communication skills, both oral and written.
Strong judgement, problem solving, and attention to detail.
Self-Starter and works well independently.
Experience with Gmail, Microsoft Word, Excel, and financial management software (e.g. Quicken, Microsoft Money). Experience with PowerPoint, Facebook, and SquareSpace is a plus.
Strong organizational and planning skills.
Excellent time management skills and ability to prioritize work to meet deadlines.
To apply, please send a cover letter and resume to Pastor Marsha Smith at firstname.lastname@example.org. Applications will be accepted until the position is filled.